About the job

Reporting to the Team Lead, you will prepare notification letters, facility letters, supplementary letters and certain security documents in accordance with credit approvals and within the agreed Service Level Agreement (SLA) with the business units.

You will liaise with both internal and external Legal Counsel on tailor-made documentation and will keep a record of the notification letters, facility letters, supplementary letters and security document that are sent to clients and will monitor their return.  You will post the required documents in the Relationship Manager workbook to guide relationship managers on what to obtain from the clients and will check the facility documentation.

You will ensure that all facility documents returned should be properly signed, including conditions precedent and security documents, correct dates are inserted, loose pages are initialed, corporate seals and personal seals are affixed when required, Directors’ resolutions and shareholders’ resolutions are executed by the proper authority, verify the signatures of the signatories against the records on file, records of incumbent directors and shareholders are updated and evidence of filing and/or registration, when required.

You will prepare the documentation checklist for approval by the 2nd Documentation Officer or the Team Lead prior to drawing of the facility.  You will monitor and follow up on documentation discrepancies on a monthly basis and escalate the documentation discrepancies to the management, if they are not resolved within the requisite period. You will liaise and follow up on post-completion documents with the external parties.


  • Degree in a related discipline
  • Minimum 8 years of relevant work experience within the financial services industry
  • Possess experience in the documentation of property mortgages and/or life insurance financing
  • Able to work independently with minimal supervision
  • Meticulous and a proficient user of Microsoft applications


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